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Lodge Rules - Appendix I

PROCEDURES
  1. Officer Candidate Requirements
    1. Lodge Officers
      1. The candidate must be a registered member of the Boy Scouts of America in the Orange County Council.
      2. The candidate's dues must be currently paid.
      3. Lodge officers must be under 21 years of age for their entire term of office. *
      4. Any officer may return for another term of office providing he meets all of the candidate requirements.
      5. In order to be elected to the position of Lodge Chief or Lodge Executive Vice-Chief, a candidate must have served nine (9) months on the Lodge Executive Committee.
    2. Chapter Officers
    3. Term of Office

  2. Vigil Nominating Committee
    1. The Vigil Chief and Adviser will be appointed by the Lodge Chief with the approval of the Lodge Adviser and Council Scout Executive or Staff Adviser.
    2. The committee will consist of the Vigil Chief; one member from each Chapter (under 21 years of age) who will also serve as Chapter Vigil Chief; one member from each Chapter 9over 21 years of age0 who will also serve as Chapter Vigil Adviser; and the Lodge Vigil Adviser. The Staff Adviser of the Order of the Arrow, or his designee, shall serve as Secretary for the proceedings.
    3. All members should be Vigil.
    4. Number of members on the Selection Committee to make a quorum shall be three (3) less than the number of Chapters in the Lodge.

  3. Elections
    The Lodge officers shall be elected at the Lodge annual fall event. Chapter officers will be elected at the Chapter meeting immediately following the Lodge annual fall event. The term of all officers, Lodge and Chapter, shall be from January 1 to December 31, and they shall be installed in January.
    1. The vote will be Chapter caucus turned in on a secret ballot.
    2. There will be no write-in candidates.
    3. Lodge elections will be decided by a simple majority on a ten (10) vote per Chapter basis, distributed according to the Chapters popular vote among the candidates. Ties shall be settled by popular vote.
    4. Voting will commence when the candidates have completed their speeches.
    5. Ballots will be tabulated by the Lodge Chief and one other Lodge officer not running and and adviser present to certify the elections. If the Lodge Chief is running for a Lodge position, a replacement tabulator will be chosen by the fall event Chairman.
    6. In the case that a candidate is unable to attend the Lodge annual fall event, he must submit in writing a letter of his desire. The candidate must submit his letter and speech to the Lodge Chief at least one (1) Lodge Executive Committee meeting in advance of the Lodge annual fall event.
    7. Chapter elections will be decided on a simple majority of the members voting.

  4. Vacancies in Lodge and Chapter Offices
    1. In the event of a vacancy in any Lodge office, the Lodge Chief will appoint, subject to the Lodge Executive Committee approval, a qualified person to fill the unexpired term of office. A three-fourths (3/4) majority vote of the Lodge Executive Committee is required.
    2. In the event of a vacancy in any Chapter office, the Chapter Chief will appoint, subject to the Chapter Executive Committee approval, a qualified person to fill the unexpired term of that office. A three-fourths (3/4) majority vote of the Chapter Executive Committee is required.
    3. Any Lodge or Chapter officer may be removed from office by a three-fourths (3/4) majority vote of its Executive Committee members, after a one month's notice to all voting members of its Executive Committee.

  5. Lodge and Chapter Committees
    1. Each Lodge Vice-Chief (other than the Executive Vice-Chief) shall have responsibility for operating committees which correspond to his office.
      1. All appointive positions serve at the Lodge Chief's discretions with the approval of the Lodge Executive Committee.
      2. All other operating committee chairmen, except as noted herein, are appointed by the Lodge Chief with the approval of the Lodge Executive Committee. Appointed committee chairmen will not have a vote on the Lodge Executive Committee.
    2. The Lodge Chief shall appoint such temporary committees as may be required from time-to-time with the approval of the Lodge Executive Committee. All chairmen shall be under 21 years of age while in service.
      1. Committee Chairmen should attend Lodge Executive Committee meetings.
      2. The Lodge Chief shall appoint and the Lodge Executive committee shall approve the Vigil Chief of the Lodge. Vigil members of the Lodge should submit the name of the young man they desire as Vigil Chief to the Lodge Chief.
    3. The Chapter Chief shall appoint such temporary committees as may be needed from time-to-time with the approval of the Chapter Executive Committee. All chairmen must be under 21 years of age while in service.

  6. Lodge and Chapter Meetings
    1. The Lodge should schedule events as listed below:
      1. Lodge Banquet
      2. Officers Training
      3. Annual fall Event
      4. Ordeals
      5. Brotherhood Ceremonies
      6. Vigil Ceremony
    2. The Lodge Executive Committee should hole at least ten (10) meetings a years.
    3. The Lodge Executive Board should hold at least then (10) meetings a year.
    4. Chapters should hold four (4) meetings a year.
    5. special meetings of the Lodge Executive Committee may be called by the Lodge Chief with the approval of the Lodge and Staff Advisers or by the Scout Executive with written notice to all members of the Lodge Executive Committee.
    6. Lodge and Chapter meetings shall be opened with the Pledge of Allegiance to the Flag of the United States of America, the Obligation of the Order of the Arrow, and closed with the song.

  7. Dues
    1. New Members - New members shall pay the current price at their pre-Ordeal meeting to cover items such as:
      1. An Order of the Arrow pin on a red and white ribbon.
      2. An Order of the Arrow sash.
      3. An Order of the Arrow handbook.
      4. Membership card and prorated current years dues of $5.00. The Lodge will debit the Chapter for $3.00 for each new member based on the Ordeal report transmittal sheets.
      5. Spirit of the Arrow booklet.
      6. Flap patch.
      7. Any additional items.
      8. Any of the above, or all, at the discretion of the Lodge Executive Committee.
    2. Re-registering Members - Old members shall pay up to an annual dues of $10.00 to be submitted to the Chapter Treasurer. The Chapter Treasurer will deposit the funds in the Chapter account at the Service Center and supply the Lodge Treasurer with a list (Lodge Re-affiliation, computer list, Transmittal Sheet) of those individuals who have paid their dues. The Lodge Treasurer will debit the Chapter $5.00 for each member re-registering. Dues are due December 31 of each year.

  8. Budget and Expenditures
    1. Lodge Budget
      1. An annual Lodge Budget, containing estimated income and expenses, will be prepared by the Lodge Treasurer and submitted at the first Lodge Executive Committee meeting of the year for approval. In the development of this budget, funds will be allotted to Chapters for mailings, activities and service projects.
      2. complete financial statement shall be handled by the Treasurer and submitted at each Lodge Executive Committee meeting. A financial statement will also be submitted by the Treasurer after each individually budgeted Lodge event.
    2. Chapter Budget
      1. Each Chapter Treasurer will prepare and audit an annual budget of expenses to the Lodge Treasurer by the February Lodge Executive committee Meeting.
      2. Chapter expenses in excess or not originally included in their budget which are more than $100.00 must be submitted to the Lodge Treasurer after being approved by the Chapter Chief and adviser. The Lodge Treasurer will verify that sufficient funds exist in the Chapter Account and then recommend action to the Lodge Executive Committee.

  9. Election of Scouters to Order of the Arrow Membership
    1. Election of Adult Leaders in Units.
      All members of or candidates for membership in the Order of the Arrow who are 21 years of age or older and who are registered members of the Boy Scouts of America shall be considered adult members or candidates for adult membership. Individuals shall be selected as candidates based on the procedures in the current printing of the Order of the Arrow Guide of Officers and Advisers or as directed by the national Order of the Arrow Committee.
    2. Election of District and Council Scouters:
      Adult leaders in council and district positions shall be selected as candidates based on the procedures in the current printing of the Order of the Arrow Guide for Officers and Advisers or as Directed by the National Order of the Arrow Committee.

  10. Transfers and Reinstatements
    1. Transfers - All Order of the Arrow members transferring into this Lodge should provide a letter form the Lodge he is transferring from attesting to his being a member in good standing of that Lodge or a valid Order of the Arrow card and his previous Order of the Arrow records, if possible.
      1. Submit a letter, and/or membership card and records, when available to the Chapter or Lodge Secretary.
      2. Pay Lodge dues for the current year.
    2. Reinstatements - An inactive member, one who is not currently registered with the Lodge, may be restored to active status by paying the current years dues and registering with the Orange County Council.

  11. Ordealmasters
    1. Ordealmasters shall be appointed by the Lodge Chief and approved by the Lodge Executive Committee.
    2. Ordealmasters and Ordeal Coordinators will use the current Lodge Ordeal Guidebook in conducting their Ordeal.
    3. Any revision or addition to the Lodge Ordealmaster Guidebook must be approved by the Wiatava Lodge Key Three.

  12. Service Guideline
    1. Chapter Service Hours Definition
      1. An individual(s) comes to the Chapter for help on a certain project.
      2. The Chapter decides through the executive committee to plan and execute a service project.
      3. These are the only two ways a Chapter can claim Chapter service hours.
    2. Miscellaneous Service Hours Definition
      Any project that members of the Chapter participate in other than those originated in the above two ways.
    3. Records
      1. The Lodge will keep records of both types of service hours.
      2. the Chapter service award shall be based upon average Chapter service hours per Arrowman.
      3. The Chapter must submit a service report within two (2) months following the service project in order to be accepted as Chapter service hours.
      4. Chapter service reports turned in after two (2) months from completion of service projects must be submitted to the Lodge Executive Committee for approval by a three-fourths (3/4) vote.
        1. A speech up to three (3) minutes may accompany the late reports.
        2. Only three (3) Chapters may contest late reports at a single Lodge Executive Committee meeting.
        3. forsaid Chapters will be chosen at the discretion of the Lodge Key 3 and the Vice Chief of Service.

  13. John LaBare Memorial Campership Fund
    1. Purpose
      To make available camperships for needy Scouts in the Orange County Council, BSA to attend a long-term summer camp. **
    2. Donations
      1. Wiatava Lodge members may contribute on a yearly basis $40, $80, $120 or more. Youth members may contribute half the stated amount.
      2. All donations will be turned in to the Wiatava Lodge Treasurer.
      3. Once the moneys are placed into the LaBare account, they will be transferred to an interest baring account.
      4. the Lodge VCCP will receive a statement which will have the name and address of the donor and the amount being donated.
      5. All donations and campership applications will be sent to the Orange County Council, BSA.
    3. Recognition
      1. Each donor will receive:
        1. A letter of appreciation.
        2. A Cog sticker (bronze, silver, or gold colored, depending on the level in which they donated) to put on their membership card for OA members. A certificate in appreciation for donating this year for non-OA members.
      2. Each recipient will receive:
        1. A letter stating that they will receive a campership.
        2. A check.
    4. The Committee
      1. The Lodge Chief of Camping Promotions will act as the chairman.
      2. The Chapter Vice Chiefs of Camping Promotions will make up the committee.
      3. The chairman will appoint the following positions:
        1. Vice Chairman
          1. To assist the chairman in anyway necessary.
          2. Acts as chairman in absence of chairman.
        2. Secretary
          1. To keep accurate minutes in anyway necessary.
          2. To count votes.
          3. To keep records of the recipients.
        3. Treasurer
          To insure that the funds are distributed to the recipients.
      4. Each committee member will have the responsibility to promote this fund within their own districts (via Chapter Meeting, Roundtables, etc.).
      5. The committee will meet at least once by the month of May, to ensure than camperships are presented prior to the commencement of summer camp.
      6. The committee will meet as deemed necessary by the chairman.
      7. The Lodge associate adviser to Camping Promotions will serve as the committee adviser.
    5. Selection Process
      1. Copies of the applications will be given out to the committee members and to the Key 3.
      2. The committee, as a group, will decide campership recipients depending on the amount available each year.
      3. A majority vote is needed to receive a campership.
      4. After recipients are decided by the committee, the chairman will submit in writing all recipients and amounts of.

  14. Wiatava Lodge Memorabilia Collection Items donated to the Official Wiatava Lodge Memorabilia Collection are to remain in the possession of the Wiatava Lodge. They are not to be sold, traded, or given away.
  15. Amendments
    1. This appendix to the Lodge Rules may be amended at any regular or special session of the Lodge Executive Committee by a three-fourths (3/4) majority vote of all voting Lodge Executive Committee members.
    2. The Lodge Executive Committee can formulate any policies or procedures not included herein.
** Camperships may only be used for long term summer camps as determined by national definition of a long term camp.

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